Rubicon Archaeology has created this data protection notice as the controller of employees’ personal data to demonstrate our firm commitment to privacy and to inform employees about the information we collect and process in connection with your employment. If you have any queries about this notice, please contact our Data Protection Officers, Carmelita Troy (Ireland) / Claire Shepherd (UK). This notice sets out an explanation of what information about you we process, why we process your information, with whom your information is shared and a description of your rights with respect to your information.
As your employer, we need to keep and process certain information about you for normal employment and HR management purposes, to comply with our legal obligations and, where necessary, to protect our legitimate business interests. We will collect and process information from you during the recruitment process, during our employment relationship and following the termination of our employment relationship.
Personal data is normally obtained directly from you. In certain circumstances, it will, however, be necessary to obtain data from internal third parties, e.g. your line manager, or from external third parties, e.g. references from previous employers, the Revenue Commissioners (IRL), HM Revenue & Customs (UK) etc. The categories of personal data we process and the legal bases for doing so are set out in more detail in the appendix to this notice.
The information we hold, and process will be used for management and administrative purposes. We keep it and use it to enable us to run our business, manage our employment relationship with you effectively, lawfully, and appropriately and protect employees’ rights and interests. This includes using your information to enable us to manage the employment contract, comply with legal obligations, pursue our legitimate interests, and protect our legal position in the event of legal proceedings against the company.
The uses we make of each category of your personal data, together with the legal bases we rely on for those uses are set out in more detail in the appendix to this notice. Where there is a need to process your data for a purpose other than those set out in the appendix or otherwise outlined to you, we will inform you of this.
Your information may be disclosed to third parties where we are legally obliged to do so or where our employment contract requires or permits us to do so. For example, we pass on certain information to our external payroll provider, pension, and health insurance providers. You can contact us for more detailed information on how we share your personal data.
We may transfer your personal data between Ireland and the UK for purposes connected with your employment or the management of the company’s business.
In limited and necessary circumstances, your personal data may be transferred outside of the EEA. This is likely only to be in the furnishing or request of/for references prior to or following your employment with Rubicon.
Any personal data processed about you is retained only for as long as it is required. For further information regarding retention periods, please refer to our Data Retention Policy.
In some cases, you may decline to provide us with your personal data. However, if we believe that we require relevant information to effectively and properly manage our employment relationship, we may not be able to continue our employment relationship with you if you decline to provide us with that personal data.
You will not be subject to automated decision making or profiling.
You have the following rights under data protection law, although your ability to exercise these rights may be subject to certain conditions:
If you have any queries in relation to this data protection notice, or if you have any concerns as to how your data is processed, please contact Data Protection Officers Carmelita Troy (Ireland) / Claire Shepherd (UK)
This data protection notice will be reviewed from time to time to take into account changes in the law and the experience of the notice in practice.